Data protection - European Peer Review Network

Data protection statement

The European general data protection regulation has taken effect on May 25, 2018.

The following statement describes how the

European Peer Review Association (EPRA)
Dr.-Josef-Resch-Pl. 14/3
1170 Vienna, Austria

processes your personal data.

This statement addresses

  • members of the European Peer Review Network
  • project partners
  • institutions who have conducted a Peer Review or are interested in conducting one in the future
  • current and prospective Peers
  • persons interested in the activities of the European Peer Review Network maintained by EPRA
  • participants in trainings and other events organised or supported by EPRA • current and former commissioners/funding agencies
  • suppliers
  • stakeholders

and their representatives and staff (if applicable)

  • and job or practical training applicants.


1 Rationale for data processing

We will process your data for the following purposes

  • for fulfilling our purpose as defined in our statutes to promote Peer Review and maintain a European Peer Review Network
  • for conducting projects and contracts.

The personal data was supplied by you voluntarily.


2 Legal basis of data processing

In general, we only process your data upon your consent (cf. article 6, 1 lit. a of the general data protection regulation).

If you are interested in becoming a member of the European Peer Review Network, conduct a Peer Review, act as Peer or join a project or a contract of the European Peer Review Network or already active in one of these roles, processing of your data is necessary in order for us to fulfil our obligations (cf. article 6, 1 lit. b).

In certain cases, data may be processed in order to fulfil legal obligations (cf. article 6, 1 lit. c).

3 Transmission of your personal data

In principle, EPRA does not transmit or disclose your personal data to third parties. If it is unavoidable for fulfilling the purposes stated above (see 1. Rationale for data processing), it may be necessary to forward your data to the following recipients

  • our IT-provider AKIS who themselves adhere to strict data protection rules
  • funding agencies/commissioners of projects
  • authorities
  • project partners
  • other recipients you ask us to forward your data to.

Your data is processed on servers in Austria und thus data protection meets the levels required in the EU.

4 Data protection and Google Analytics

This website does not use Google Analytics and Cookies. We do not collect personal data during your use of our website. Our IT providers stores technical information on your visit for a short period of time (for technical reasons), website statistics are highly aggregated and do not contain any information whatsoever on website users.

5 Data processor

Our IT Provider collects, stores and processes you personal data according to the legal rules. All data are solely processed on servers in Austria.

6 Duration of data storage

In general, we store you personal data until the projects or activities for which your data had been collected end of until the expiration of applicable legal periods or storage and of limitation.

Beyond this only in the event of legal actions in which this data will be required as evidence.

7 Your rights concerning your personal data

You are entitled

1) to obtain information whether and what kind of personal data we process and to obtain copies of this data,

2) to request rectification or erasure of personal data if it is wrong or not processed following the legal requirements,

3) to request limitation of the processing of your personal data,

4) to withdraw your previously given consent (which does not however have an impact on data processing that had taken place prior to the revocation of consent),

5) to know the identity of third parties, to whom we transmit data (if applicable) and to lodge a complaint with the supervisory authority.

8 Contact

Should you have any questions concerning this statement or want to submit a request, please contact us:

European Peer Review Association (EPRA)
Dr.-Josef-Resch-Pl. 14/3
1170 Vienna, Austria


Vienna, May 22, 2018


Europäische Peer Review Vereinigung
European Peer Review Association

Dr.-Josef-Resch-Pl. 14/3
1170 Wien, Austria


ZVR: 320172311

EPRA Data protection statement



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