Tool-box - European Peer Review Network

European Peer Review Tool-box

The European Peer Review Manual is complemented by a practical Tool-box, providing forms, checklists, additional information and recommendations.

It is a companion to the European Peer Review Manual.

Available languages: English, Catalan, Danish, German, Italian, Hungarian, Slovenian, Spanish.

The European Peer Review Manual is available here


Contents of the tool-box

01 Gender Mainstreaming - Check list for policy indicators

Gender mainstreaming is a guiding principle of the European Peer Review procedure. The Gender Mainstreaming Checklist supports the conduct of a gender analysis of the VET institution - the rights, resources, participation, values and norms related to gender - on the basis of sex-disaggregated quantitative data and qualitative assessments.

02 Initial Information Sheet

The Peer Review Initial Information Sheet serves as internal documentation and as external information for the coordinating body, the Peers and other VET providers in the network. It includes all relevant data regarding the Peer Review procedure (e.g. contact information, starting situation, aims and purpose, organisation, responsibilities, time schedule, etc.). This information will be updated in the Self-report and the Peer Review Report.  

03 Application Form for Peers

In the standardised application form for Peers information on the professional background, experiences with quality assurance and quality development procedures as well as on other relevant professional expertise is asked for. This information is pivotal for selecting suitable Peers and matching Peer Teams with regard to the requirements of the Review to be carried out.  

04 Model Contract for Peers 

With the Peer Contract the conduct of the Peer Review is formally regulated. It includes information on the duties and obligations of the Peer as well as of the VET Provider. Furthermore remuneration and reimbursement of travel and subsistence costs are agreed upon.

05 Self-Report for the European Peer Review

The Self-Report is the central document of the Peer Review procedure: it should contain all information necessary to prepare the Peer Review. The first part of the report is an update of the Initial Information Sheet, which contains all relevant data on the Peer Review procedure. The second part comprises a description of the VET provider and the study programmes offered, the mission statement, statistical data and information on organisational issues. The third part contains the results of the self-evaluation of the Quality Areas chosen.

06 Model Peer Visit Agenda

With the Peer Visit Agenda a detailed and realistic agenda for the Peer Visit is drawn up. It includes a detailed time schedule for the collection and analysis of data by the Peers. It also reflects the kind of evaluation methods that will be used and what stakeholder groups will be involved in the Peer Visit. Additionally, models for organisation charts for the Peer Visit are presented which can be used for planning the Peer Visit. These organisation charts can either be integrated into the Peer Visit Agenda or attached to it.

07 Interview Minutes and Guidelines for Analysis

The most common methods used for collecting data are group and single interviews, a tour of the premises, and observations. The Interview Minutes and Guidelines for Analysis form supports the preparation, conduct and interpretation of interviews.

08 Ground-Rules for Peers

 The Ground-Rules for Peers provide a checklist for professional conduct during the Peer Visit: they include communication and interview rules as well as a checklist with characteristics of reflective and constructive feedback.

09 Quality Area Assessment Form

 The Quality Area Assessment Form provides recommendations for the analysis and assessment of findings and supports the systematic description of the results of the Peer Review. It can be used as a basis for formulating the Peer Review Report.

10 Meta-evaluation of the Peers

 In a meta-evaluation the members of the Peer Team reflect on their experiences in a systematic way, thus providing indications for further development of the Peer Review procedure.

11 Peer Review Report

The Peer Review Report has the same structure and format as the Self-Report. The first part of the report is an update of data from the Initial Information Sheet res. the Self-Report. Furthermore the report contains a short portrait of the VET provider, a summary of the Peer Review process, the assessment of Quality Areas, an overall assessment as well as an annex of all relevant documents used in the procedure (e.g. agenda for the Peer Visit, interview guidelines, observation guidelines etc.).

12 Quality Areas

 The 14 European Quality Areas are specified by means of criteria, examples of indicators and sources of evidence: Each Quality Area is defined by a set of criteria. Additionally, the criteria are further specified by indicators which serve to exemplify the criteria. The sources of evidence indicate examples and suggestions as to where and how the specific requirements for the indicators can be allocated and documented.

Checklists for VET Providers and Peers

Checklists of forms to fill out


Europäische Peer Review Vereinigung
European Peer Review Association

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